linux.conf.au 2016 Geelong – LCA By the Bay

So, it’s been about six weeks now since linux.conf.au 2016 Geelong – LCA By the Bay concluded, and after a lot of sleep and catching up, it’s about time to pen some thoughts about the process, the experience and learnings.

Getting linux.conf.au to Geelong

When you think ‘epicentre of opensource’, Geelong is not what comes to mind. Well, it’s not what used to come to mind! So, how did we bring linux.conf.au to Geelong?

Late 2013

Firstly, we needed some core people to put a bid together. David Bell and I had worked on BarCampGeelong before, and had semi-seriously considered bidding previously. We felt that we had a complementary set of skills, and the drive, leadership and passion to make it happen.

We worked with Business Events Geelong, and the wonderful Terry Hickey, to put together a bid document, covering key aspects of what linux.conf.au in Geelong would look like. Business Events Geelong were able to assist with a professional bid document template, and with sourcing pricing to include in the bid document. A couple of hours later, and we had formally submitted our bid to host linux.conf.au!

linux-conf-au-geelong-bid (PDF, 1.5 Mb)

linux.conf.au is chosen by a committee of trusted senior members of Linux Australia, the organisation that umbrellas linux.conf.au and a stable of other events, such as PyconAU, Open Source Developers Conference and a number of WordCamp and Drupal events in Australia. Linux Australia calls for expressions of interest from teams interested in running linux.conf.au every year – bids – and forms a small committee to evaluate the submissions. This normally involves travelling to the bid city, and assessing elements such as;

  • accommodation
  • conference venue
  • transport to and from the conference
  • conference event locations

April 2014

Terry and the Business Events team were amazing at hosting the bid team, and showcased a number of Geelong’s leisure and recreation offerings, cementing the quality of our bid. It was a great opportunity to learn from the bid team, as they assessed our risk management, our planning and our ability to pull together such a large event.

Venue visit for #lca2015 #geelong. Beautiful.

A photo posted by @kathyreid_id_au on


Although Auckland were awarded linux.conf.au for the year ahead (2015), the decision was made to award Geelong linux.conf.au 2 years out. This was an excellent decision, and provided long term stability not only to the event, but also provided the conference team with a longer term planning horizon.

Woo! We won a bid for linux.conf.au! Now what?!

Once we had a strong idea of how the main conference venue (Deakin University’s Waterfront Campus) would work, we focussed our efforts on preparing to showcase Geelong as an outstanding venue at linux.conf.au 2015 in Auckland. Often, the next year’s conference prepares promotional material or flyers to help encourage conference attendees. We had decided on our conference theme of

life is better with linux

and in keeping with the theme, worked with Martin Print to have NFC keyrings printed.

Now the hard work began. Firstly, we needed to ensure that our conference management system was functional. linux.conf.au traditionally runs on a piece of software called ZooKeepr, and it needs a bit of maintenance each year. Luckily, we had Josh Stewart and James Iseppi to give us a bit of a hand, and with David Bell being generally awesome with anything technical, in no time we were able to get ZooKeepr ready for the Call for Papers.

Call for Papers (#CfP)

The Call for Papers (#CfP) happens about 6 months before the conference, and the challenging part for conference organisers is ensuring not only that there are a large volume of submissions, but that the quality of submissions is of a quality fit for an internationally renowned conference. One of the ways in which the conference spreads the word about #CfP far and wide is to reach out to all past Speakers of linux.conf.au and encourage them to make submissions. We also lean heavily on the Papers Committee, the group of senior and respected Linux Australia members who review the #CfP submissions and make recommendations to the conference team on which submissions should be accepted into the conference.

This year, the conference team decided to add another type of submission to the mix – Prototypes – alongside the standard 45-minute Presentation and 110-minute Tutorial. This worked out wonderfully and some of the most popular talks of the whole conference were submitted as Prototypes – including the crowd-favourite Linux-powered microwave by David Tulloh.

Thanks to the efforts of Papers Committee and past Speakers, we received almost 300 submissions, and the overall quality was excellent. The Papers Committee spent a day in Sydney in in August making some very tough decisions, and after around 10 hours we had our Schedule! I was incredibly impressed by the talent in the room, and the generosity of the Papers Committee to give up their time – and in many cases their own coin – to travel and attend.

Schwag

While I was busy liaising with Speakers and getting travel organised, and David was busy with event venues for our conference events, Sae Ra Germaine was being a superstar with our schwag. She found an excellent supplier for our conference bags, Ecosilk, and designed a contemporary yet simple t-shirt for our delegates (navy) and volunteers (orange). She also worked to ensure that we had sunscreen  and hand sanitiser as part of the Schwag bag.

#lca2016 all tired out.

A photo posted by ms_mary_mac (@ms_mary_mac) on

Sponsors

David took a strong leadership role in Sponsorship, and developed a Sponsorship Prospectus, and negotiated sponsorship agreements with all of our fabulous sponsors. Many of our Sponsors support linux.conf.au year after year – without them, the conference wouldn’t happen. One of the challenges the conference has is having to re-establish sponsor relationships year after year, and our Ghosts debrief session and good documentation helps to ensure continuity.

Venue and catering

Deakin University’s Waterfront Campus and Costa Hall are beautiful architecturally, and provide a wonderful environment for collaboration and learning. However, the campus cannot hold 600 conference delegates in a 5 stream conference easily. So, we worked with the National Wool Museum, located a block away from Deakin, who had a conference room available. Another benefit of this arrangement was that delegates were able to see the jacquard loom – programmed via punch cards that the Museum had in their collection.

Patching a bug on a two story high computer. #lca2016

A photo posted by John Dalton (@varrqnuht) on

We worked with Waterfront Kitchen to arrange lunch options for delegates, and arranged to have menus placed in the Schwag bag. WFK also handled all catering for the conference, including morning and afternoon teas. We also made the decision to have core team and volunteer lunches fully catered, so that we could free up time during the busy conference period, and this proved to be a wise choice. We received nothing but positive feedback from our delegates regarding WFK’s catering – the variety, the attention to detail and handling of special dietary requirements.

By November, organisation of event venues was in full swing. linux.conf.au has three traditional conference events – Speakers Dinner, Professional Delegates’ Network Session (PDNS) and the main conference dinner, the Penguin Dinner. Speakers Dinner was held at the fabulous Balmoral at Fyansford, with the Limoncello String Quartet for music.

PDNS was held at the fabulous Little Creatures Brewery, and it was perfect. Great beer, great food and great company. It was amazing to see over 300 people of linux and opensource having a great night out.

 

Our Penguin Dinner was at the fabulous The Pier restaurant, and was an amazing night out for all concerned.

AV and Networking

A great conference needs great AV and networking, and we were fortunate to have some wonderful people, including Andrew and Steven working with us. The networking crew laid over 200m of fibre optic to the Wool Museum so that they could have solid internet, and we utilised the services of AARnet for our on-campus networking. Deakin University also provided phenomenal support, working with AARNet to provide strong wireless across the conference venues.

A great team

There were so many different parts of linux.conf.au that had to come together to make it an excellent conference, and the entire team needs to take credit for that. Aaron, who co-ordinated our childcare arrangements, which was greatly appreciated by attendees, Brittany whose excellent accountancy skills kept us very well budgeted, Michael whose social media prowess ensured we trended nationally, George who provided a helping hand where it was needed, Erin who was our Rego super-hero, Josh who helped us keep ZooKeepr and our payment gateway under control, Daniel our stellar volunteer co-ordinator and Brett whose photographic talents and video production blew us away – every single person was part of an amazing, productive, motivated and awesome team that I was so incredibly proud to be a part of.

LCA2016 - Wednesday

My must see list for #lca2014 linux.conf.au 2014

So, another year has sped around and it’s almost time to head to Perth for linux.conf.au 2014. The schedule has been up for a while so I have no excuse for not yet posting my must-see list.

Kathy’s must see #lca2014 list
Day Highlights
Monday Not being a hardcore sysadmin person, I’m really interested in the OpenGov miniconf, and what it has to offer open source communities in terms of opening up access to government data; but moreover making a difference to the open source mindset of government. Props Pia Waugh for running the miniconf. The Continuous Integration miniconf, run by Stewart Smith, will be worth a look but I’d like to see what’s on the schedule first. Automation of tests and test-driven development is a hot topic, and I’m interested to see what these practices have to offer multimedia and front end production as well as back end development.
Tuesday Haecksen, run by Lana Brindley, is always worth a look, but the schedule isn’t up yet. I’m intending to have a look at Jonathan Woithe’s music and multimedia conference, particularly Silvia Pfeiffer’s talk on node.js and the talk on web animations (which I’m presuming might cover SVG, HTML, JS and CSS).
Wednesday First up, Adam Harvey can talk to me about anything. He’s a brilliant presenter, and I love to learn more about where Android is headed. Writing documentation is fun, so I’ll go to that one too. Then I’ll catch the talk on HTTP 2.0 by Mark Nottingham and then the excellent Karen Sandler’s talk on bringing more women to open source. In the afternoon I’ll catch Pia Waugh on opening government data, and then Deborah Kaplan’s talk on accessible content. Then it will be time for the Linux Australia AGM, where I’ll need to take minutes.
Thursday Thursday morning might be a sleep in, but if I’m up it will be Ashe Dryden on Diversity and @codemiller on Elixir. Nothing really appeals to me for the rest of Thursday.. might go do something social or hallway track it instead.
Friday Friday morning will be Building APIs and VisualEditor for Wikipedia, then Alice Boxhall’s talk on Accessibility and TCP tuning for the web by Jason Cook. Totally bummed that Josh Stewart’s talk on engine hacking is up against VisualEditor.

 

Wrap-up of linux.conf.au 2013

After being on the core team for linux.conf.au 2012 in Ballarat, it was somewhat of a relief to just be a delegate for the 2013 conference in Canberra. Luckily, I’d pre-arranged leave from work a few months earlier before starting a new role, but the downside was that I knew there would be a few  work emails that would need attention during conf, so I packed my thumping 17″ gaming laptop. Big mistake. It weighs nearly 2kg, and doesn’t fit neatly into my backpack handbag anything.  Next time, the little netbook comes with me instead!

After a quick trip to Melbourne airport on the Gull Bus, where I got to catch up with a couple of people from work who were also going, it was time for a Ballarat crew reunion – we’d booked out a whole row on the Qantas flight up. While waiting for the flight, we also had a chance to meet quite a few other Victorians who were going up, and we all got introduced to each other. Win! It was great to catch up and reminisce about the amazing experience we’d had last year, and get excited for this year’s conf.

Qantas really impressed me on this trip – with buffeting winds, the pilot was able to give us a smooth takeoff and landing, and the service was impeccable – a far cry from some of my previous Qantas experiences. MEL to CBR was much shorter than I’d anticipated, and within an hour we were disembarking. My first impressions of Canberra Airport were that it was small – around the side of Adelaide airport. The lack of shops and eateries seemed surprising, but it was wisely pointed out to me that most of the travellers through Canberra are generally fly-in, fly-out, and not wanting to hang around.

A quick, well-organised shuttle bus to Australian National University’s John XXIII College and we’d arrived at linux.conf.au. Registration was an absolute breeze. Organisers this year had sent people ‘boarding passes’ with a barcode that was used by Rego Desk to print badges. So, so easy. Next, it was off to Barton and Garran Hall for accommodation. On entering the room, my schwag had already been placed on the desk, with a t-shirt in my size, and my pre-ordered KeepCup. Fantastically awesome!

#lca2013 KeepCup #lca2013 KeepCup

That night, it was off to Debacle for Ghosts’ dinner. Absolutely delicious pizza and tapas, and a lovely way to get into the spirit of linux.conf.au. It was a great chance to catch up with Ghosts past, and hear their views on how the community had changed over time. Then, time for a delicious gelato (hazelnut of course!) on the way back before a quick shower to stave off the oppressive humidity – and an early night.

Bdale Garbee

Monday kicked off with a keynote by industry luminary Bdale Garbee, whose presentation centred around some of the changes and directions he’d observed in the technical direction of Linux. He noted that Linux was gaining ground in the mobile space, as the entire world shifts from the desktop to the laptop, to the tablet and to other mobile devices. His key message was that end users want applications that work seamlessly across platforms, and noted the key pickup in cloud services that offered these experiences. He criticised developers for making it difficult for end users to be able to modify their own applications, and similarly advocated that students should be taught more theory rather than vocational-style ‘how tos’ in a particular product or vendor suite. He also noted that there is no incentive for manufacturers to save costs by loading free and open source operating systems on their hardware instead of Windows; Microsoft provide significant financial incentives to OEMs not to load alternative operating systems – so it’s not in their financial interest. This was an eye-opener, given my recent negative experiences with getting a Win8 laptop to dual boot and having to work around UEFI. A solid talk, but not one I would classify as inspirational.

I had intended to sit in on the MobileFOSS miniconf to get a better handle on what’s happening in this space, but I needed to catch up on some work so headed back to the dorm rooms.

Radia Perlmann

Tuesday started with a keynote by Radia Perlmann, inventor of the spanning tree network protocol, who provided an overview of the invention of a number of key network protocols, including IP. The really interesting take away from this talk was that the best protocol is not necessarily the one that gets adopted – the selection is not a rational process, and evangelism is a key part in driving forward a number of initiatives. She walked the audience through the spanning tree algorithm using a series of pictures – which communicated the point very well. Her engaging nature, passion, use of appropriate anecdotes and delivery style made her an excellent speaker. I will never forget the story she provided in closing, where she recounted where her son, at that time a toddler, had come running up to her with what appeared to be a sore arm. After kissing it better she asked him ‘What happened?’, to which he replied ‘I got pee on it!’. In Radia’s words,

Make sure you’re solving the right problem

Then, it was off to the dorm rooms to grab my Arduino Lilypad gear for my Haecksen Miniconf presentation.

Fee Plumley

After my talk, Fee Plumley spoke on open cities and nomadic creative digital culture and one of the quotes she used in her presentation really resonated;

The law doth punish man or woman
That steals the goose from off the common,
But lets the greater felon loose
That steals the common from the goose.

Her ideas were around how decentralised communities, based on open source models, can operate more effectively than existing urban constructs. Really amazing lady, and wish I’d had more time to spend chatting with her.

Ruth Ellison

Ruth Ellison, a UX practitioner based in Canberra had one of the most inspiring talks at Haecksen. She opened with a great quote;

Everyone has lasers in their garage, right?!

and proceeded to tell the audience about how she uses open source technology to make laser-cut jewellery using a laser cutter. She’s an active member of Canberra’s Make Hack Void and Maker communities, and one half of the jewellery business CrankyBot. One of the most inspiring pieces she had was a 3D jewellery visualisation of climate ranges, plotted in SVG and then cut with a laser cutter. Inspirational stuff.

Katie Miller

Katie Miller  presented about teaching girls FOSS, and went through a case study of the best way to deliver teaching of FOSS by getting people actively involved, having tangible outcomes, and setting the difficulty level right so that people were challenged but not overwhelmed.

Next, I really wanted to see the Browser Miniconf sessions which dealt with the history of web development, and advancements in HTML 5, but caught up with work shennanigans ;(

Wednesday morning was the PDNS breakfast, which I didn’t go to.

Rusty Wrench goes to Donna Benjamin

During the conference opening, Donna Benjamin was awarded the Rusty Wrench award for services to the Australian open source community. Very well deserved.

Next, I took Peter Chubb’s excellent shell tutorial – I’m a bit rusty and it was a great refresher.

Adam Harvey

One of the standout presentations for me was Adam Harvey’s talk on ‘Users delighted’ which covered advancements in CSS3, HTML5 and user experience (UX). The key takeaways for me were that everything we do in this space needs to make it easy for users to do what they need to do, independent of what or where they’re doing it from. He’s a strong advocate of responsive design, and an excellent presenter. One of the key quotes from the talk was;

We were at the pub, as you do, because if you’re a web developer it’s the only thing that numbs the pain of IE6

Adam advocated the implementation of open web standards, and noted frustration with having to write browser-specific workarounds in CSS for different browser families.

Thursday’s keynote was Bunnie Huang, who invented the Chumby. I got caught up with moar work shennanigans and missed it. I also wanted to see the Git tutorial, but, well, moar work shannanigans…

Sir Tim Berners-Lee

Friday’s keynote was packed with people eager to inventor of the World Wide Web, Sir Tim Berners-Lee speak. His presentation had two key tenets; the first was the openness and power of the web, especially under HTML 5, and the second was the tragic suicide of anti-SOPA campaigner Aaron Swartz, who had been the target of prosecutors for several years for alleged breaches of copyright. Berners-Lee’s presentation style was non-linear – in many ways it was like trying to drink from a firehose. The main is clearly a genius, and his plethora of ideas took a lot of concentration to keep pace with. He is a staunch advocate of the openness and neutrality of the net – and in his words he summarised the issues down to

no spying, no blocking

I would have loved to have been a fly on the wall at his meeting with Julia Gillard. One wonders whether Stephen Conroy would offer him an audience.

 

In summary, linux.conf.au was a brilliant, tiring, exhausting, overwhelming, inspiring, demanding experience. And I can’t wait to do it all again in Perth next year.

NOTE: Videos from #lca2013 are going up on the mirror at the time of posting.