In July, I transitioned from a 16-year career in digital and IT with a regional university to setting up my own digital consultancy. This meant that I no longer had a Managed Operating Environment (MoE) to rely on, and instead had to build my own toolchain. Both to document this toolchain, and to provide a snapshot to compare to in the future, this post articulates the equipment, software and utilities I use, from hardware up the stack.
I have three main devices;
- Asus N76 17.3″ laptop – not really a portable device, but a beast of a work machine. I’ve had this since January 2013, and it hasn’t let me down yet. It has 16GB of RAM, 4 dual core Intel(R) Core(TM) i7-3630QM CPU @ 2.40GHz CPUs, so 8 cores in total, and it basically needs its own power station to run. This machine is a joy to own. It speeds through GIMP and video processing operations, and has plenty of grunt to do some of data visualisation (Processing) work that I do. The NVIDIA graphics are beautiful. The only upgrade in this baby’s near term future is to swap out the spinning rust HDD (x2) with some solid state goodness.
- Asus Trio Transformer TX201LA – a portal device, useful for taking on trains and to meetings. I’ve had this for around 18 months now, and while it’s a solid little portable device, it does have some downsides. This is a dual operating system device – the screen, which is a touchscreen, and detaches, runs stock Android (which hasn’t had an update since 4.2.2 – disappointing), while I’ve got the base configured via Grub to dual boot Win10 and Ubuntu 16.04 LTS. Switching between the mobile OS and desktop OS is generally seamless, but I’ve had some glitches switching between Ubuntu and Android – in ASUS’ defence, they did tell me that Linux wasn’t supported on this device, and of course you all knew what my response that was, didn’t you? Challenge: accepted. The hardware on this device is a little less grunty than I’d like – 4GB RAM and Intel® Core™ i7-4500U processor. It just isn’t enough RAM, and I have to pretty much limit myself to running 3-4 apps at a time, and less than 10 Firefox tabs. But, that said, I *do* like the convenience of having the Android device as well – and the screen is a joy to work with. One little niggle is that VGA / HDMI out are via mini display port – and only a VGA adaptor was provided in the box. I’ll have to get a mini display port to HDMI adapter at some stage, as the world embraces digital video out. For the meantime, I’ll have to party like it’s 1999 with VGA.
- LG Nexus 5X – my mobile phone. Purchased in January 2016, it’s running stock Android Marshmallow, and I’ve been super happy with how fast Android OTA updates ship to this device. For non-RAM-intensive operations it’s pretty snappy, and the quality of the camera is fantastic. The battery life is pretty good compared to my old Nexus 4, and I can usually go a full day on a charge, if I’m not Ingressing. This device has some pretty major downsides though. The USB-C charging cable is frustrating, given everything else I own charges on micro USB, so I’ve had to shell out for new cables. The RAM on this device just isn’t enough for its processor, and I’m constantly experiencing lag on operations, making for a frustrating user experience. The camera is buggy as hell, and there’s more than once I’ve taken a great shot, only to find it hasn’t been saved. I’ll be looking for a different model next time, but I can’t justify replacing this at the moment – it’s only around 8 months old.
My hardware overview wouldn’t be complete without these other useful peripherals:
- Plantronics Backbeat Go 2 Bluetooth headphones – these have generally been a great investment, except now, at less than 6 months old, the right earphone has very poor volume, and of course I can’t find the receipt to get them replaced. The battery life on these is great – I get about 4 hours, and their noise cancelling quality has been excellent – something very important to introverts. They work brilliantly with the Nexus 5X, although I’ve had issues pairing them on Linux since Ubuntu 16.04.
- Logitech R400 presentation pointer – I’ve had this for years. Compact, always works and buttons big enough for folks with large fingers.
- Logitech M705 keyboard and wireless mouse – this is a second choice, because my Impecca Bamboo wireless keyboard and mouse isn’t working at the moment and I haven’t figured out why. Yet.
- Blue Yeti USB Microphone – this was purchased because my Mum needed a good USB microphone for voice recording lectures for her work. I haven’t had a good chance to take it for a spin yet, but she’s very happy with both its ease of use and sound quality.
- Wacon Intuos Pro graphics tablet – I’ve had this a few years now, and use it mainly for drawing and vector work. It’s fabulous, and will be with me for a few years to come.
The two key wearables I have are the Pebble Time and Fitbit. As Pebble Time’s GPS and fitness tracking capabilities increase, I’m expecting to be able to decom my Fitbit. I can’t imagine living without the Pebble now – it’s a great wearable device. The battery life is pretty good – 3-4 days, and the charging connector is robust – unlike my poor experiences with the Fitbit – both with the device battery itself degrading over time, and having been through 5-6 chargers in 3 years. I’ve Kickstarted the Pebble Core, and can’t wait to see where this product line goes next.
At the operating system level, both my laptops dual boot both Windows 10 and Ubuntu LTS 16.04, with my preference to be to use Ubuntu if possible. This generally works well, but there are some document types that I can’t access readily on Ubuntu – such as Microsoft Project. Luckily, most of the work I do these days is web-based. I still need Windows for gaming, because not all the titles I play are delivered via Steam – with the key one being The Secret World. Total addict 🙂
- LibreOffice – my office suite of choice is LibreOffice. OpenOffice is pretty much dead, and the key driver of that is being umbrella’d by Oracle. Open source communities don’t want to be owned by large corporates who purchase things, like, oh I don’t know, MySQL, to simply gain market share rather than ascribing to the open source ethos.
- Firefox – my browser of choice. Yes, I know it’s slower. Yes, I know it’s a memory hog. But it’s Firefox for me. I really like the Sync feature, meaning that the plugins and addons that I have on one installation automatically download on another – very useful when you’re running essentially four machines. My favourite and most used extensions would have to be LeetKey, Awesome Screenshot, Zotero, ColorZilla and of course Web Developer tools.
- Thunderbird – I run Thunderbird with a bunch of extensions like Enigmail, Lightning (with a Google Calendar integration for scheduling) and Send Later – so that if I write a bunch of emails at 2am in the morning, they actually send at a more humane hour.
- Zotero – I used Zotero, and its LibreOffice plugin for referencing. It’s beautiful. And open source.
- Slack – Slack is the new killer app. I use it everywhere, on all the things. The integrations it has are so incredibly useful. In particular, I use an integration called Tomato Bot for Pomodoro-style productivity.
- Xero – Yes, I have a paid account to Xero for accounting and bookkeeping. It’s lovely and simple.
- Trello – For all the project management goodness. I got some free months of Trello Gold, and I’ve let it lapse, but will probably buy it again. It’s $USD 5 per month and has great integration with Slack. Again, if there were an open source alternative I’d give that a go, but, well, there just isn’t.
- GitHub and Git – If your office is about digital and technology, then GitHub is an office productivity tool! I use Git from the command line, because it’s just easier than running another application on top of everything else.
Social media and radio
- Hootsuite – Yes, I have a paid account to Hootsuite. There just isn’t a comparable open source alternative on the market yet. It has some limitations – such as lack of strong integration with newer social media platforms such as Instagram and SnapChat, but you can’t go past it for managing multiple Facebook pages or Twitter accounts at once.
- Pandora – I stream with Pandora, but I really, really, really miss Rdio.
Over the years, I’ve found a lot of value in running a few quantified self applications to get a better idea of how I’m spending my time – after all, making a problem visible is the first step toward a solution.
- RescueTime – the visualisations are beautiful, and it runs on every device I have, including Linux. It provides great insights, and makes really clear when I’ve been slacking off and not doing enough productive work. One of the features that I appreciate most is to be able to set your own categorisations. For examples, Ingress in my RescueTime is categorised as neutral – yes it’s a game, but I only play it when I’m walking – so that’s something I’m aiming to do more of.
- BeeMindr – this nifty little app puts a sting in the tail of goals – and charges you money if you don’t stick with strong habits. I’ve found it’s started to help change my behaviour and build some better habits, such as more sleep and more steps. It has a huge range of integrations with other tools such as RescueTime and Fitbit.
Coding, data visualisation and other nerdery
- Atom Editor – this is my editor of choice, again because it works on both Windows and Linux. The only downside is that plugins – I run many – have to be individually installed. If Atom had something like Firefox Sync, it would be a killer product. It’s so much lighter than Eclipse and other Java-based editors I’ve used in the past.
Graphics, typography and design
- Scribus – in the past year I’ve had to do quite a few posters, thank you certificates and so on – and Scribus has been my go to tool. The user interface is a little awkward in places, but it provides around 60% of the functionality of desktop publishing tools like QuarkXPress and InDesign – for free.
- InkScape and GIMP – my go to tools for vector and raster work respectively. Although, I have started to experiment a little with Krita lately. One of the things I’ve found a little frustrating with both InkScape and GIMP is the limited range of palettes that they ship with, so I started writing some of my own.
- Typecatcher – for loading Google fonts on to Linux.
Thin client computing seems to be taking off in a big way – virtualised desktops are all the rage at the moment, but I don’t think they would work for me, primarily because I tend to work in low bandwidth situations. My home internet is 4-5Mbps, and my 4G dongle gets about the same, but is pre-paid, so data is expensive. For now, I’ll have to manage my own desktop environment!
What do you think? Are these choices reasonable? Are there components in the stack that should be replaced? Appreciate your feedback 😀