Setting up an academic writing workflow using Pandoc, Markdown, Zotero and LaTeX on Ubuntu Linux using Atom

This year, I started a PhD at the 3A Institute, within the College of Engineering and Computer Science at Australian National University. I came into the PhD not from a researcher or academic background, but from a career in industry as a technology practitioner. As such, my experience with formatting academic papers, for example for publication in journals, is limited. Our PhD program is hands-on; as well as identifying a specific research topic and articulating a research design, we undertake writing activities – both as academic writing practice, and to help solidify the theoretical concepts we’ve been discussing in Seminar. I needed an academic writing workflow.

For one of these writing exercises, I decided to build out a toolchain using LaTeX – the preferred typesetting tool for academic papers. This blog post documents how I approached this, and serves as a reference both for myself and others who might want to adopt a similar toolchain.

In summary, the process was:

  • Define overall goals
  • Install dependendies such as pandoc, Zotero and the BetterBibtex extension for citations, LaTeX
  • Experiment with pandoc on the command line for generating PDF from Markdown via LaTeX

Goals of an academic writing workflow

In approaching this exercise, I had several key goals:

  • create an academic writing workflow using my preferred Atom IDE on Linux;
  • that could easily be set up and replicated on other machines if needed;
  • which would allow me to use my preferred citation editor, Zotero;
  • and which would allow me to use my preferred writing format, Markdown;
  • and which would support available LaTeX templates available for journals (and from the ANU for formatting theses)

Why not use OverLeaf?

For those who’ve worked with LaTeX before, one of the key questions you might have here is “why not just use a platform like Overleaf for your academic writing workflow and not worry about setting up a local environment?”. Overleaf is a cloud LaTeX service, that provides a collaborative editing environment, and a range of LaTeX templates. However, it’s not free – plans range from $USD 12-35 per month. Overleaf is based on free and open source software, and then adds a proprietary collaboration layer over the top – it abstracts away complexity – and this is what you pay a monthly fee for.

In principle, I have no issue with cloud platforms adding value to FOSS, and then charging for that value, but I doubt any of the profits from Overleaf are going to folks like John MacFarlane – writer of pandoc, and Donald E. Knuth and Leslie Lamport – who contributed early work to tex and LaTeX respectively. I felt like I owed it to these folx to “dig a little under the hood” and learn some of that complexity instead of outsourcing it away.

So, to the process …

Installing pandoc

Pandoc is a free and open source tool for converting documents between different formats. It’s widely used in academia, and used extensively in publishing and writing workflows. Pandoc is written by John MacFarlane, who is a philosophy professor at UC Berkeley.

One of the other things that John is less known for is Lucida Navajo, which is a font for the Navajo language, a Native American language of the Southern Athabascan family. Although it’s based on Latin, it contains a number of diacritical marks not found in other Latin languages.

Pandoc is available for all platforms, but because my goal here was to develop a workflow on Ubuntu Linux, I’ve only shown installation instructions for that platform.

To install pandoc, use the following command:

$ sudo apt install pandoc 

I also had to make sure that the pandoc-citeproc tool was installed; it’s not installed by default as part of pandoc itself. Again, this was a simple command:

$ sudo apt install pandoc-citeproc

Installing Zotero and the BetterBibtex extension

My next challenge was to figure out how to do citations with pandoc. In the pandoc documentation, there is a whole section on citations, and this provided some pointers. This blog post from Chris Krycho was also useful in figuring out what to use.

This involved installing the BetterBibtex extension for Zotero (which I already had installed). You can find installation instructions for the BetterBibtex extension here. It has to be downloaded as a file and then added through Zotero (not through Firefox).

BibTex is a citation standard, supported by most academic journals and referencing tools. Google Scholar exports to BibTex.

Once installed, BetterBibtex updates each Zotero reference with a citation key that can then be used as an “at-reference” in pandoc – ie @strengersSmartWifeWhy2020. Updating citation keys can take a few minutes – I have several thousand references stored in Zotero and it took about 6 minutes to ensure that each reference had a BibTex citation key.

In order to use BetterBibtex, I had to make sure that the specific export format for Zotero was Better BibTex, and that Zotero updated on change:

Installing LaTeX

Next, I needed to install LaTeX for Linux. This was installed via the texlive package:

$ sudo apt install texlive Based on this Stack Overflow error message I got early on in testing, I also installed the texlive-latex-extra package.

$ sudo apt-get install texlive-latex-extra

Zotero citations package for Atom

Next, I needed to configure the Atom IDE to work with Zotero and BetterBibtex. This involved installing several plugins, including;

Once these were installed, I was ready to start experimenting with a workflow.

Experimenting with a workflow

To start with, I used a based workflow to go from a Markdown formatted text file to PDF. pandoc converts this to LaTeX as an interim step, and then to PDF, using the inbuilt templates from pandoc. This first step was a very basic attempt to go from pandoc to PDF, and was designed to “shake out” any issues with software installation.

The pandoc command line options I used to start with were:

pandoc -f markdown \ \
-o writing.pdf

In this example, I’m telling pandoc to expect markdown-styled input, to use the file as the input file and to write to the output file writing.pdf. pandoc infers that the output file is PDF-formatted from the .pdf extension.

Adding citations

Next, I wanted to include citations. First, I exported my Zotero citations to a .bib-formatted file, using the BetterBibtex extension. I stored this in a directory called bibliography in the same directory as my file. The command line options I used here were:

$ pandoc -f markdown \
--filter=pandoc-citeproc \
--bibliography=bibliography/blog-post-citations.bib \ \
-o writing.pdf

Note here the two additional commands – the --filter used to invoke pandoc-citeproc, and the --bibliography filter to include a BibTex formatted file. This worked well, and generated a plainly formatted PDF (based on the pandoc default format).

Using a yaml file for metadata

Becoming more advanced with pandoc, I decided to experiment with including a yaml file to help generate the document. The yaml file can specify metadata such as author, date and so on, which can then be substituted into the PDF file – if the intermediary LaTeX template accommodates these values. The basic LaTeX template included with pandoc includes values for author, title, date and abstract.

Here’s the yaml file I used for this example:

author: Kathy Reid 
title: blog post on pandoc 
date: December 2020 
abstract: | This is the abstract. 


Note that the yaml file must start with three dashes ---and end with three periods ...

The pandoc command line options I used to include metadata were:

$ pandoc -f markdown+yaml_metadata_block \
  --filter=pandoc-citeproc \
  --bibliography=bibliography/blog-post-citations.bib \ metadata.yml \
  -o writing.pdf

Note here that in the -f switch an additional option for yaml_metadata_block is given, and that the yaml file is listed after the first input file, By adding the metadata.yml file in the command line, pandoc considers them both to be input files.

By using the yaml file, this automatically appended author, title, date and abstract information to the resulting PDF.

I also found that I could control the margins and paper size of the resulting PDF file by controlling these in the yaml file.

 author: Kathy Reid
 title: blog post on pandoc
 date: December 2020
 abstract: |
   This is the abstract.
 fontsize: 12pt
 papersize: a4
 margin-top: 25mm
   margin-right: 25mm
   margin-bottom: 25mm
   margin-left: 25mm

Adding in logging

It took a little while to get the hang of working with yaml, and I wanted a way to be able to inspect the output of the pandoc process. To do this, I added a switch to the command line option, and also piped the output of the command to a logging file.

$ pandoc -f markdown+yaml_metadata_block \
  --filter=pandoc-citeproc \
  --bibliography=bibliography/blog-post-citations.bib \ metadata.yml \
  -o writing.pdf 
  > pandoc-log.txt

The --verbose switch tells pandoc to use verbose logging, and the logging is piped to pandoc-log.txt. If the output wasn’t piped to a file, it would appear on the screen as stdout, and because it’s verbose, it’s hard to read – it’s much easier to pipe it to a file to inspect it.

Working with other LaTeX templates

Now that I had a Markdown to PDF via LaTeX workflow working reasonably well, it was time to experiment using an academic writing workflow with other templates. Many publications provide a LaTeX template for submission, such as these from the ACM, and ideally I wanted to be able to go from Markdown to a journal template using pandoc.

I’d come across other blog posts where similar goals had been attempted, but this proved significantly harder to implement than I’d anticipated.

My first attempt entailed trying to replicate the work Daniel Graziotin had done here – but I ran into several issues. After copying over the file from the blog post, an ACM .cls file, and copying the ACM pdf file to default.pdf in my pandoc-data directory, and running the below command, I got the following error.

$ pandoc -f markdown+yaml_metadata_block \
  --verbose \
  --data-dir=pandoc-data \
  --variable documentclass=acmart \
  --variable classname=acmlarge \
  --filter=pandoc-citeproc \ \
  --bibliography=bibliography/blog-post-citations.bib \ metadata-acm.yml \
  -o writing.pdf
Error running filter
Could not find executable python

My first thought was that python somehow was aliased to an older version of python – ie python 2. To verify this I ran:

$ which python

This didn’t return anything, which explained the error. From this, I assumed that pandoc was expecting that the python alias resolved to the current python. I didn’t know how to change this – for example changing the pandoc preferences to point to the right python binary. Instead, I created a symlink so that pandoc could find python3.

$ pwd
$ ls | grep python 
$ sudo ln -s python3 python 

Installing pandocfilters package for Python

I attempted to run the pandoc command again but ran into another error.

Traceback (most recent call last):
   File "", line 6, in 
     import pandocfilters as pf
 ModuleNotFoundError: No module named 'pandocfilters'
 Error running filter
 Filter returned error status 1

My guess here was that the python module pandocfilters had not been installed via pip. I installed this through pip.

$ pip3 install pandocfilters
Collecting pandocfilters
Downloading pandocfilters-1.4.3.tar.gz (16 kB)
Building wheels for collected packages: pandocfilters
Building wheel for pandocfilters ( … done
Created wheel for pandocfilters: filename=pandocfilters-1.4.3-py3-none-any.whl size=7991 sha256=3c4445092ee0c8b00e2eab814ad69ca91d691d2567c12adbc4bcc4fb82928701
Stored in directory: /home/kathyreid/.cache/pip/wheels/fc/39/52/8d6f3cec1cca4ceb44d658427c35711b19d89dbc4914af657f
Successfully built pandocfilters
Installing collected packages: pandocfilters
Successfully installed pandocfilters-1.4.3

This again swapped one error for another.

Error producing PDF.
! LaTeX Error: Missing \begin{document}.
See the LaTeX manual or LaTeX Companion for explanation.
Type H for immediate help.
l.55 u

Luckily, I had set –verbose, and piped to a log file. I went digging through the log file to see if I could find anything useful.

Class acmart Warning: You do not have the libertine package installed. Please upgrade your TeX on input line 669.
Class acmart Warning: You do not have the zi4 package installed. Please upgrade your TeX on input line 672.
Class acmart Warning: You do not have the newtxmath package installed. Please upgrade your TeX on input line 675.

After reading through this Stack Overflow article, these all looked like font issues. I used the solution given in the Stack Overflow article, which was to install another Ubuntu package:

$ sudo apt-get install texlive-fonts-extra

Again, this swapped one error message for another.

! LaTeX Error: Command `\Bbbk' already defined.
See the LaTeX manual or LaTeX Companion for explanation.
Type H for immediate help.
l.261 …ol{\Bbbk} {\mathord}{AMSb}{"7C}
! ==> Fatal error occurred, no output PDF file produced!
Transcript written on ./tex2pdf.-bf3aef739e05d883/input.log.
Error producing PDF.
! LaTeX Error: Command `\Bbbk' already defined.
See the LaTeX manual or LaTeX Companion for explanation.
Type H for immediate help.
l.261 …ol{\Bbbk} {\mathord}{AMSb}{"7C}

Another Google search, another solution from Stack Overflow, which suggested removing the LaTeX line \usepackage{amssymb} from the template. The challenge was, I wasn’t sure where the LaTeX template for pandoc was stored. Reading through this Stack Overflow post, it looked liked the default LaTeX template is stored at:


But on my system, this directory didn’t exist. I created it, and used a command to store a default LaTeX file in there. Then I was able to remove the line.


This then resulted in yet another error which required Googling.

! LaTeX Error: Missing \begin{document}.See the LaTeX manual or LaTeX Companion for explanation.
Type H for immediate help
…l.54 u
sepackage{booktabs} setcopyright{acmcopyright} doi{10.475/123_4}
! ==> Fatal error occurred, no output PDF file produced!

Looking through the log file, this was generated by the parskip.sty package. More Googling revealed another incompatibility with the ACM class. I removed the parskip package from the LaTeX default template, but was continually met with similar errors.

Parting thoughts

In the end I gave up trying to get this academic writing workflow to function with an ACM template; there were too many inconsistencies and errors for it to be workable, and I’d already sunk several hours into it.

On the plus side though, I learned a lot about pandoc, how to reference with it, and how to produce simple LaTeX documents with this workflow.

What sort of academic writing workflow do you use?